How Event Venues can Help You Have Efficient Meetings

 

Event venues are the future of meetings. It is increasingly becoming popular for the comfort it provides. For small businesses, it is of utmost importance that they set themselves apart from the rest through these venues. By renting out event spaces, your company will be distinguished by getting access to the tools that big and established businesses use, without having to incur the huge overhead costs. Choosing a private event venue or a corporate event venue depends upon the needs and nature of your business. 

 

Renting out an event venue in India helps your business create a strong standing in any location, where the provided facilities and amenities are ones that one would expect from big corporations. Through venue booking, and not opting for leasing, you can create a perfect impression before clients and investors, without burning your pockets. In our smart and well-connected workplaces, holding business meetings play a significant role. 

 

While they are important, there has been a noticeable change in the spaces and format used for such work gatherings. These days, with more and more event spaces in India, meetings can be held in all sorts of places, starting from a tiny coffee shop to a full-fledged physical traditional office space. Now the question that lingers is, why businesses would prefer event venues over traditional spaces?

 

Let's take a look at some of the reasons why event venues can help create efficient meetings. 

 

Cost-effective and more advanced than traditional meeting rooms

For the ones who’ve opted for a monthly lease, the expenses can add up, but with an event space, these expenses can be cut down. This is exactly the reason why many companies choose to have event spaces at hotels or through event room rental companies. Having said that, renting out the workspace you require through companies that are trained in event spaces, costs much less than hotel meeting rooms. Not only is it cost-effective but the spaces provided are best suitable and even more advanced to meet your business requirement. These spaces also come with all the amenities you’d need for a seamless meeting or conference for almost half the price. 

 

A great first impression

Event venues instantly give out the right impression to visitors, prospects and clients about your business’ personality, attention to detail, relevancy and level of success in this fast-moving world. A properly executed and well-designed event venue with unique equipment and great furnishing creates an atmosphere conducive to guests that lets them unwind and put their trust in your business. On the other hand, an event venue which is designed in a shoddy manner with unkempt furniture and old equipment sends out a poor message. It means your business is not keeping up with the modern world and its ever-changing trends and that potential clients should look for solutions somewhere else. 

 

Versatility

It could be a team event or an important business meeting, it’s your choice to opt for the right space to meet your exact requirement. Event venues are preferred for reasons that go beyond saving money. If you book a well-known venue, you gain access to some state-of-the-art amenities that are required to create a good impression and help you have a seamless conference or meeting. Equipment such as LCD projectors, smart boards, plasma screens and many more are provided for your use and convenience. 

 

Convenience of location

Leasing a permanent physical office space can restrict your access to clients and customers and companies can end up shelling out lakhs of rupees to set up and establish their presence in a central location. This is why renting out an event venue for the hours or days required as per your need, anywhere, anytime, is beneficial. With rental venues present in almost all major cities across the world, you can be available to any client, whenever and wherever you need it. 

 

With the passing of time, many things have changed about how businesses are done. Many trends have come and gone, but the one thing that has remained unchanged is that people need to meet and connect. And it is this demand that spaces like event venues solve. 

The Pros and Cons of the serviced office space in India

 

Coworking Space refers to an arrangement where employees from different companies work on a shared space. This private office space will have all the infrastructure, including the common facilities like hot-desks, private meeting rooms, refreshment area or pantry, and even parcel acceptance services. These serviced offices are growing in all the major cities with 24.2% annual growth. By 2022, there will be more than 30,432 coworking spaces in the world!

These shared private offices are gaining popularity in India. Startup entrepreneurs, freelancers, and small teams are the most benefited occupants with these services offices in India. Let us check out the pros and cons of the serviced office space in India.

Pros

·       Cost-Effective

·       Scalable

·       Easy Networking

·       Easy to manage

·       Multiple Location

·       Great Ambiance

·       No operational hassles

 Cons

·       No privacy

·       Employee Poaching

·       Customization is impossible

 

PROS

 Cost-Effective

 Coworking office spaces save a lot of money. During this pandemic, saving money is considered a priority. If you prefer working on eating coworking spaces, it can help you build our business as a startup. The office is already fully-furnished with all the essential requirements. It also has all the attractive interiors that will make you stay in the office for long hours. You need to spend money only on the hours you spend in the office and it helps you save more. 

 

Scalable

 

Scalability is one of the most significant advantages of working in a coworking space. You will have the ability to scale up your team members or down as and when required. It is best useful for those companies that are having trial-on-projects.

 

Easy Networking

 

A coworking space is the best choice for building your networks. It means this working space has various employees working for multiple companies under different domains. Though you might not get connected to all the employees concerning work, there are chances that you meet people at the lounge or near the cafeteria that helps you build your network with some informal discussions.

 

Easy to manage

 

Well, a coworking space is well-maintained by its team. You don't need to be worried about its maintenance. You can walk into your workplace at any time of the day, and it will be perfect for you to sit at your comfort. You can easily manage your time and your space. Even guest management is well taken care of.

 

Multiple Location

 

One of the most significant advantages of preferring coworking office space is that it can function at any location. Most of these offices are located at the center, and hence it is favorable for easy commuting. There is no need to spend more because of the location. 

 

Great Ambiance

 

A coworking office space is filled with all the latest amenities and provides a great ambiance to the employees. It increases productivity. The place will be full of energy and vibrant colors and designs to ease the tension.

 

No operational hassles

 

You will not need any pre-planned settings to operate functions when you move to a new coworking space. There are no such hassles as everything is already set and ready to function.

 

CONS

 

No privacy

 

Lack of privacy is one of the main disadvantages of Coworking spaces. Since many employees are working from different companies, you might not get your own space. You will not be sitting with the same person every day, which might also give you an uneasy feeling.

 

Employee Poaching

 

Employee poaching is another disadvantage. The chances are high that you work with your rival company under the same roof, and they hire your smartest employee at a higher salary, and you lose an asset. It is also a risk factor for your business.

 

Customization is impossible

 

If you own your own office, you can customize it the way you want, any time of the year. But, if you have a service office space, then customization becomes impossible.

 

So, keeping in mind the pros and cons of coworking spaces, it is good to try these serviced office spaces at least once. It has now become ubiquitous in India. Do try and let us know your feedback. Share your views in the comment box below. 

Why are meeting rooms important in coworking spaces in India?

 Meeting rooms are an integral part of any office. All the important business related decisions for its future growth are planned and decided at this space of the office. At least a quarter of your workspace goes for these meeting rooms. It has been said that most of the people spend more than half of their office time in a meeting room for brainstorming ideas and other discussions and meetings.

 

A meeting room, also known as a conference room in coworking spaces, is known for its innovative design and technology aided environment. It improves productivity and supports innovation. This room is the most ignored even though they play the most vital role in a coworking space. These meeting rooms need to be the most vibrant ones as they help the employees to stay positive and productive. These send a positive vibe among the employees and keep their good moods high, thus making them motivated to accomplish their tasks and goals on time. Factors including the interiors, the furniture, the colors used, the lights and curtains and the room decor play a vital role in creating the positive vibe.

 Here are some reasons why meeting rooms are important in coworking spaces:

·       Provides an ideal Environment

·       Premium Facilities

·       Can accommodate any number of teams

·       Privacy is maintained

·       Hassle Free

 Provides an Ideal Environment

 Coworking spaces have become an inevitable part of worklife. Due to the pandemic, companies prefer coworking spaces as they are safer and also help firms to save money. When we talk about coworking spaces, the meeting rooms play a crucial role. The need for a meeting room is essential because there are a lot of companies and their employees working in a coworking space. Meeting rooms in India provide an ideal environment for any kind of internal discussions or decision making. It gives that ambiance needed for the meetings.

Premium Facilities

 Conference rooms in India provide premium facilities to their employees. The coworking space has meeting rooms with all the premium facilities including the projectors, sound proof walls, well furnished rooms with furnitures, and lot more. Pastel shades on the walls or vibrant designs tend to give a calming effect and help to relieve stress from the work environment. A graceful wall décor can add colors and complement the individual’s sense of purpose.

Can accommodate any number of teams

 

Coworking spaces accommodate ‘n’ number of teams and so do the conference rooms! There is not just a single meeting room at this space, but there will be rooms sufficient enough to accommodate any number of teams. It will also have all the facilities needed to conduct the meetings in a professional way.

Privacy is maintained

 The meeting rooms in coworking spaces gives you the same privacy that you enjoy at your own office. No matter how crucial and important your meetings are, these conference rooms give you complete freedom and privacy to conduct your meetings with your clients as well as your employees.

Hassle Free

 Conference rooms provide hassle free access to all your business related meetings and even interviews. It gives you the opportunity to explore your business and take it to the next level. You can work from anywhere and anytime of the day. Also, you will spend only for the hours spent inside the space, which leaves you tension free from maintenance and other distractions.

 In short, meeting rooms are very important in coworking spaces in India as it helps businesses to prosper. In this time of pandemic, you can still make your work look better and comfortable with these meeting rooms.

Why There is an Increasing Demand for Coworking Space in India

 

There could be a lockdown, there could be a pandemic, but the future offices lie in coworking spaces. Opting for a shared office or coworking space is on the rise for their flexibility and efficiency. Across the country, coworking offices and shared workspace are coming up at a faster rate. What initially sounded like shared office space for millennials have now taken a turn for the better among the big and small businesses alike for their better opportunities and affordable infrastructure. There is a rise in the potential demand for coworking office spaces and hot desks in India, where the market is large and expanding at a faster pace. 

 Let’s take a look at why coworking spaces in India are increasingly preferred by businesses. 

 More Opportunities to Network

One of the biggest perks of choosing a coworking space is that you get ample opportunities to network and connect better with other individuals. On the contrary, working from home or a traditional office snatches away your chances to create better connections that can come in handy to help push your business forward. At times, what a small or medium business loses out on is the energy boost that proximity to other big and celebrated entrepreneurs can bring. A shared office in India makes way for interactions with others with a different skill, knowledge or mindset. This can better your prospects and provide many opportunities to upskill yourself and improve your productivity. 

Professional Address

Most coworking spaces are located in central areas within cities, in proximity to restaurants and public transportation services, and in places most suitable for members to work from. As an entrepreneur, working from a coffee shop or from your home needn’t necessarily set the right impression among your prospective clients. Here is where coworking spaces with well-equipped meeting rooms come into play with their professional atmosphere, helping you network better. 

Cost-efficiency

Renting out an office space and maintaining it brings with it extra costs that you may have to manage, especially if your employees are ones who prefer benefits like free coffee, snacks and sometimes, even beverages. Here is where coworking spaces come well equipped with all these perks. These spaces also come with in-built services like business mail that can help you cut down a lot of cost in the long run. Before you zero in on the perfect space for your business, it is important to consider the features you require. Cost efficiency is a huge benefit to businesses, small and big, who are otherwise locked under expensive leases. 

Mental Balance

Working in a coworking space is a great way to meet new people, connect with them and improve your own network. This helps beat loneliness and betters interpersonal skills. Most shared working spaces also offer several self-improvement workshops and town halls that can help improve productivity. Many companies are now looking to make use of such spaces that come with the benefits that follow using a shared office. The seamless transaction of making use of such spaces make it a great investment for small and medium businesses. Other advantages such as open workspace, networking with like-minded people, improved business opportunities and more are some elements that make coworking a great option. 

More Flexibility

Most coworking spaces come with flexible agreements. If there comes a point where you want to discontinue your membership, there are many flexible options for you to do so. This makes it a unique service to try out and see how it works out for you. If your experience is good, you’re set for a smooth time. On the other hand, if it isn’t fruitful, you can choose to opt-out. Opting for the right coworking space can be a hurdle although it comes with many benefits. Coworking spaces widen your horizon. By putting you and your employees in touch with evolved perspectives, you can create a better business. An efficient and comfortable workspace is a key point in any business’ success. 

 

Coworking spaces indeed redefine the future of businesses. And with all the benefits they carry, it would be hard not to opt for it.